Multitasking isn’t just the number of cases you’re trying to work on at a given time. Other tasks that get in the way besides casework are co-workers or employees stopping in to ask questions or get clarification, clients or other lawyers calling you up with a question. It all falls under multitasking and it takes brain power away from the task at hand, whatever it may be.
Now, an important thing to note here is that I’m not encouraging you to ignore your employees, it’s your business and they will need your guidance on how you want your business to be run. So make sure to be available to them but make yourself available at a set time. Blocked out appointments with each lieutenant, assistant, whatever, each week I’ve found are enough to effectively communicate what needs to be done.
If I think of something I need to talk to that person about I put it down on a piece of paper with their name on it. I bring that paper out once a week and we address those things. I tell my employees to keep a sheet like this for me so that when we meet they have the opportunity to bounce things off me too. You’ll find that these meetings are much more productive when both parties come in with a setlist of items to address and questions to be answered. And of course, if it needs to be twice a week, three times a week, you know the intricacies of your business and staff and how close and often you need to work with each member.
So by all means take this idea and meld it to something that works best for you. Your employees might not like it at first but they’ll come to understand that everything runs smoother and more stuff gets done when your time and their time is treated with reverence. And remember, if you expect your staff to treat your time with respect, make sure to return the favor.